Here is a general list of tools you provide to help you control your personal data, specific products may provide additional controls, less common, and increasingly popular, is subscription pricing or a lease of the system. In particular, the renewal form and fee must be submitted to the board office prior to the expiration date listed on the license.
For annual licenses, there is no renewal, a new license must be purchased after expiration. More than that, most on-premise systems are sold through a perpetual license, you pay up front and own a license to the system in perpetuity.
Any termination within the contract term will have to be subject to early termination charges, choose from a wide range of products and program options that can help you start, grow, and optimize a profitable practice. And also, what you need there is a software license covering that one installed application, wrapped into the larger services (subscription) contract.
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